Once a member has paid their non-refundable registration fee, they are committed to fundraising a minimum of $1900. The registration fee is not included in the $1900. We in turn commit on your behalf to donate $1000 to the National Law Enforcement Memorial.
The remaining $900 covers your hotel stays for the entire tour, transportation vehicles, porta johns, snacks, water, Gatorade, lunch, bike supplies, gas, insurance. Your $1900 does not cover our contracted breakfasts from the 9th-12th or bike mechanic/luggage costs. Therefore donations obtained over the $1900 cover these costs. There are no “overages” or “excess funds.”
Participants raise money in a variety of ways. Members can personalize their individual online fundraising page via their online fundraising page. Promoting your online fundraising page via social media and email can be very effective. Corporations, police organizations/associations, family, and friends are good sources for donations. In the past, members have hosted fundraising events at restaurants (some will donate a percentage of sales), at entertainment events (where a percentage of tickets sales will be donated), or by organizing dinner/auction events. Should you create an outside fundraising page, such as “Firstgiving” please ensure the you have selected our chapter as the recipient donor. Any other designated nonprofit will not be transferable to us, therefore, you will not receive credit. Some members create and sell customized items (t-shirts, mugs, water bottles, jerseys, etc.). Items may also be sold at our Team meetings. Use of the Police Unity Tour Logo must be reviewed and approved by the Chapter President. Please follow our Police Unity Tour Logo use policy – Logo-Guidlines.
We understand due to unforeseen circumstances a member may have to drop due to injury, family illness, etc. Funds raised will automatically be placed towards our additional costs. They are non transferable or are able to be placed towards future tours. Any drops after March 1st, 2020, we require a minimum $800 payment to cover our hotels, contracted breakfasts, and lunches. Notification of the cancellation will need to be in written form via email to Terie at firstname.lastname@example.org. You will need an email confirmation that your cancellation has been received, otherwise, you will be responsible for the full amount.
Please contact Terie at email@example.com for any questions regarding fundraising or donations.
Question: If I have $50 extra on my account, may I give that to another rider?
Answer: No. There are no “extra” funds. As a fundraiser, a rider raises a minimum $1900. Additional fundraising is placed towards breakfast costs, luggage and bike mechanic costs. Breakfasts contracts in the major cities run between $22-$26 per person in Philadelphia and Baltimore. These additional funds help offset these costs so that we do not pass on the costs to the member.
Question: If my donors company provides a matching donation, but it will not arrive until after the tour, may I receive a credit?
Answer: No. We can only credit what we receive. Corporations normally provide quarterly payouts. If you receive the donation in March, their matching donation dispersal will not be completed until the end of their quarter. A donation in March is generally received between May and June. Please contact the donation coordinator with any questions.
Question: I am holding a fundraiser, but the location venue is asking for a W-9?
Answer: Please contact the donation coordinator for the latest W-9 form.
Question: I am selling Police Unity Tour T-shirts, but only at my local agency? Is that okay?
Answer: Please email the Chapter President for review and approval of the Police Unity Tour logo. Our logo must abide by our guidelines. Inappropriate use is prohibited. Please review below listed Logo Guidelines.
Question: I have a large (check) donation, can I split that donation between myself and another rider?
Answer: Yes. Just specify how you wish the donation to be dispersed. A tax receipt will be generated for the full amount to your donor.
Question: I have a large (online) donation, can I split that donation between myself and another rider?
Answer: It depends and maybe. We do not have the capability to split an online donation. However, with prior approval and once you have completed your fundraising, the donation coordinator, at their discretion, can do a one time credit to another rider. The credited amount will be deducted from your fundraising.
Question: I am team fundraising with other officers in my agency. How do we fund raise together?
Answer: Please let the donation coordinator know who you are team fundraising with. Keep in mind, all team members still need to abide by all fund due dates. NEW members are still responsible to fundraise their $500 minimum within 60 days of signing up.
Question: I am new. Why do I need to raise $500 within the first 60 days?
Answer: Historically new riders are our highest drops. We find some sign up without realizing the full commitment to the cause and the added costs that may factor in. Please review the website and our Info Packet for information before signing up. New riders unable to fulfill this minimum within their first 60 days may be moved off the team. This allows waitlist applicants to be moved onto the team and allows them time to fundraise.